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Annie Hoodies - Terms

This is not affiliated in any way with Shoreham Academy and all data queries should be directed to Archie Baitup (contact@archiebaitup.co.uk)

We use JotForm to collect your personal data, as well as paper forms, you can see JotForm’s privacy policy here: https://www.jotform.com/privacy/

By ordering an Annie Hoodie you, therefore, agree to us using your personal data for the execution of this order process, and for two years after for our records. Hoodies are organised by Archie Baitup and are not the responsibility of them, it is the responsibility of that of the Annie Team.

 

Your personal data – what is it?

Personal data relates to a living individual who can be identified from that data. Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by [the General Data Protection Regulation 2016/679 (the “GDPR”)].

 

Who controls the Data?

Archie Baitup is the data controller (contact details below). This means they decide how your personal data is processed and for what purposes.

 

How do we process your personal data?

Archie Baitup complies with its obligations under [the GDPR] by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.

 

What is our legal basis for processing your personal data?

Under Article 6 Para 1(f) of the GDPR gives us a lawful basis of processing data where;

“processing is necessary for the purposes of the legitimate interests pursued by the controller or by a third party, except where such interests are overridden by the interests or fundamental rights and freedoms of the data subject which require protection of personal data, in particular where the data subject is a child”

Under Article 9 Para 2(d) of the GDPR we are permitted to process sensitive data when it is;

“carried out in the course of its legitimate activities with appropriate safeguards by a foundation, association or any other not-for-profit body with a political, philosophical, religious or trade union aim and on condition that the processing relates solely to the members or to former members of the body or to persons who have regular contact with it in connection with its purposes”

The legitimate activities are stated in the following section.

We use your personal data for the following purposes: –

For Archie Baitup, the Annie team and School Staff – to ensure we receive and get your order correct, and contacting you to ensure the accuracy of this data, as well as contacting you about your order when necessary,

 

Sharing your personal data 

Your personal data will be treated as strictly confidential and will be shared only with Shoreham Academy staff on a need-to-know basis and select Annie volunteers (such as our directors and crew), where necessary. We will only share your data with third parties outside of this organisation with your consent or where required by law.

 

How long do we keep your personal data?

We keep your data for no longer than reasonably necessary. We will process your data whilst we are confirming your order and will keep your data for records for up to 2 years

 

Your rights and your personal data 

Unless subject to an exemption [under the GDPR], you have the following rights with respect to your personal data:

–  The right to request a copy of your personal data which Archie Baitup holds about you;
– The right to request that Archie Baitup corrects any personal data if it is found to be inaccurate or out of date;
– The right to request your personal data is erased where it is no longer necessary for Archie Baitup to retain such data;
– The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing;
– The right to lodge a complaint with the Information Commissioners Office.

  

Further processing

If we wish to use your personal data for a new purpose, not covered by this Data Protection Notice, then we will update this policy and alert you where necessary prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.

 

Contact Details

To exercise all relevant rights, queries or complaints, please in the first instance contact us: contact@archiebaitup.co.uk

You can contact the Information Commissioners Office on 0303 123 1113 or via email https://ico.org.uk/global/cont… or at the Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire. SK9 5AF.